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Tasks like developing a schedule, assigning resources of tasks, tracking progress, budget management work, and analyzing are done using the app. Fast downloads of the latest free software! Microsoft Project is a full-featured project management software program, sold and developed. Microsoft Project is a project management solution designed to help develop schedules, assign resources, manage budgets, analyze workloads.
 
 

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Microsoft Project, free and safe download. Professional is a powerful application for managing projects, from company processes to wedding planning. Fast downloads of the latest free software! Microsoft Project is a full-featured project management software program, sold and developed.

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If, like most small teams, you use spreadsheets to manage projects, ready-made templates are a huge time-saver. Instead of starting from scratch, you can get quickly off the blocks using templates. Resource planning is the process that ensures that the right resources are available to the project when needed.

Within resource planning, project managers:. Without a resource plan in place, projects get delayed, or worse, fail. Besides, upfront resource planning also helps avoid conflicts with other teams. However, resource planning is not a one-time activity. Project managers need to adjust resource plans to account for:. Resource planning templates are tools that help you record, update and visualize resource availability, allocation, and capacity data.

With templates, instead of starting from scratch, you can get started quickly. Also, templates are readily available on the internet. And, most of them are available for free. Template makers often use spreadsheet software like Microsoft Excel or Google Sheets. Plus, almost everyone has easy access to spreadsheet software. Resource management templates make it easy to get started quickly and are often freely available. Project team members need to communicate with each other constantly.

They need to exchange information, files, and feedback. Other than adding comments, you cannot do any of these communication activities in a spreadsheet. So, you have to use email, chat, or other tools to communicate with each other.

Communicating across multiple channels adds an overhead. Plus, it also adds to the cost. Project managers need to collaborate with other managers for planning resource allocation, especially when it comes to shared resources. Other managers can unintentionally update or delete your resource plan. So you end up maintaining multiple copies and backups.

The end result is chaos. Spreadsheets are error-prone, especially if multiple people are updating the same sheet.

So you start creating multiple versions, storing them in various places. As a result, you end up with even more confusion and inconsistencies. Clients, higher-management, and team members — all need access to different project information. It is too much work to create a dedicated view for each project role. So, everyone sees the same spreadsheet.

As a result, the project team spends more time than necessary to find and use relevant information. Spreadsheets are not great for reporting. So teams start doing status meetings and maintaining another spreadsheet to track progress. As a result, you end up doing more work and waste more time.

You also know about the disadvantages of using these templates. Finding an available team member to work on a project is a critical step in resource allocation.

Some people may have a public holiday. Others may have planned leaves. At the same time, some people may be busy with another project. It involves assigning a resource to a project for a specific period. Tracking resource assignments is critical, especially when it comes to shared team members. For example, project teams could share a designer in a small web design company across multiple web development projects. The resource allocation template helps track when a specific resource is available to work on a project.

Use this template along with the resource availability tracker to avoid scheduling on dates when the resource is AWOL. Once people are assigned to a project, the next step is to track their task responsibilities.

A project resource planning template keeps track of the tasks and dates when your team members are busy. This way, you can ensure that no one is over or underworked.

A resource capacity planning template helps track the estimated working hours for all team members. Plus, you can visualize if any team member has some extra capacity. Or rebalance workloads if any team member is overwhelmed. Finally, you need a way to track the actual number of hours a team member puts into a project. Actual effort is critical to bill clients and to keep control of your project budget.

A timesheet template helps you track and measure the billable hours put in by your team in a project. Some templates also calculate the total hours and cost. These templates work together. And, if you miss updating any of these, your resource planning will be error-prone. Some of these templates may look similar. Each template serves a different audience and purpose. Combining templates will cause information overload, inconsistencies and lead to chaos. Toggl Plan is a beautifully simple work timeline planning tool.

It makes project and resource planning a breeze. With Toggl Plan, you can create unlimited, color-coded plans. With these two features, you can easily visualize and find the available team members to take up a project. You can assign one or more team members to a task.

And, these team members can collaborate on a task using comments and file attachments. As a result, all the project-related information is available in one place. On the team timeline, you can visualize your team workloads. Visualizing workloads helps you understand if team members are overworked or have any capacity to take up more tasks. Toggl Plan integrates with Toggl Track for time tracking and timesheet management. With this integration, you can easily track the actual time on each task.

Plus, you can generate timesheets and billing reports. Resource planning templates help you organize, capture, and track resource allocation and usage. Spreadsheet templates are easily accessible to everyone. Plus, such templates are readily available for free on the internet. To avoid these drawbacks, consider using a project and resource planning tool like Toggl Plan. Try out the team plan with a day free trial. No wonder one of my old bosses stared at me intently whenever I mentioned a raise.

I thought he was merely interested in what I had to say:. Roadmapping is an increasingly important piece in our own workflow.

And that has made us see project planning in a whole new light. Project View 2. Here at Toggl Plan, for example, one. A project roadmap is a high-level, visual overview of a project that helps kick off a project and manage stakeholder expectations.

Learn how to create one. Keep track of tasks, teams and projects with Toggl Plan’s timeline and board tools. Quick and easy planning software your team will actually use. Products News. Sign Up. Filter By: Featured. Download The App. Written by Jitesh Patil. Are you looking for free resource planning templates?

What Are Resource Planning Templates? Within resource planning, project managers: Track resource availability. Plan and track project resource allocation. Assign resources to project tasks. Manage resource capacity and workloads. Track time spent by resources on tasks.